Creating Booking Sheets in Plus2

Problem

Administrators need to plan a site's bookable areas and build the booking sheets (resource product groups) staff use in Plus2, 360 Centre Manager and Go Operator Centre Management.

Resolution

1. List the bookable areas

   • List every bookable area. Split flexible spaces into sections that can be booked separately (e.g. a leisure pool used for play and lessons, two studios with a movable wall). To book the whole space, book all its sections.
   • Include pools by lane or section, sports hall courts, gym zones (e.g. induction area, density area, class space), studios, party rooms, meeting or consultation rooms, outdoor areas (e.g. park, multi-use area, marina/water) and changing areas that can be hired (e.g. for visiting teams or school lessons). Include areas you might charge for later; it's easier to create them now than to add them after go-live.
   • Sections can be split further later by adding resource products.
   • Each area needs a resource product; see Creating Resource Products in Plus2.

2. Plan each sheet

   • Decide which resources appear together, column order, slot duration (e.g. 15 or 30 minutes), visible start and end times, zoom level, site group, and whether it'll be too crowded.
   • Group related resources on one sheet only while the combined view stays usable. Related studios, courts or meeting rooms often work on one sheet; a large set of lanes may be clearer across several sheets or tabs.

3. Create the booking sheet

   • Go to Configuration > Bookings > Resource Product Groups and select New.
   • Enter the booking-sheet ID and description.
   • Select the site group.
   • Tick the booking-sheet option.

4. Set the view

   • Set the slot frequency (e.g. 15 or 30 minutes).
   • Set the standard view and zoom, and the visible start and end times.

5. Add the resource products

   • Open Products and add each resource product for the sheet.
   • Count the products against the physical resources.

6. Save and check the sheet

   • Save, then open the operational booking view and check the sheet appears correctly.
   • If new columns don't show, increase the number of columns in the sheet's sections.

Notes

• A booking sheet is a group of resource products.

• Soft play: capacity-based sessions (e.g. 30 places every 2 hours) can be sold online, but Go can't enforce an adult-to-child ratio. Add a reminder to the session and check at reception. For groups (e.g. a nursery), reduce the public session's capacity and book a separate session.

• Admin lists sort alphabetically by description. For a set order, use a numbered description prefix; see Naming Conventions for Plus2 IDs and Descriptions.

• Where the booking sheet appears:

  Where	What you can do
  Plus2 booking sheet	Full configuration, exceptions, reservations, hosted reservations
  360 Centre Manager (360 home screen)	View bookings, with favourites. Useful for staff without Plus2 access. Plus2 booking sheets keep working alongside
  Go Operator Centre Management	Create, edit and cancel Go block bookings and booking exceptions on the same areas

• Attendance in 360 Centre Manager: depending on version, Centre Manager is view-only and attendance can't be ticked there yet, or attendance is recorded by swiping or Record attendance. Check on your system.

• Impact on 360 and Go: changes on the Plus2 booking sheet show in 360 straight away (same data). A cluttered booking sheet (old booking types) slows the 360 weekly class view; move them to a "do not use" group.

• Related: Closures, Exceptions and One-Off Sessions in Plus2; Plus2 Resource Build QA and Go-Live Handover.

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