GoLearn - School Swimming Configuration Guide

The GoLearn School Swimming feature allows you to manage schools/organisations that use your facilities for swimming lessons. This provides you with a platform to manage your school swimming delivery in GoLearn, reducing the admin time required to manage this. School Swimming allows you to manage the schools and pupils information, ensures real-time pupil tracking and uses familiar assessment tools, making the progress tracking smooth and reliable and provide access for schools for self-service to manage their own pupils data if you wish to do so.

1. Set up an Activity Course

Navigate to Settings - Courses
Select Add Course

Enter Course Name (e.g. School Swimming)
Select the relevant Course Group
Select the relevant Scheme you would like to use
Select Activity as the Assessment Type

Scroll down and select the centre the course should be available at, click the arrow to move the centre to the right hand side

Scroll to the bottom where you will see the levels in this Scheme and select the Levels that you need for this course

2. Set up Organisations

Navigate to Activities
Select Activities - Add Organisation

Set up the Organisation
Complete the relevant fields as needed:
- Type in the Organisation name. If it's a school, type in the School Name
- Choose the location (Home Centre) where they will be attending
- Add address(es) who will receive emails about bookings, cancellations and any changes to their booking
- Add any other additional information if needed (optional)
- Select Save

3. Set up the Activity Slots

Navigate to Settings - Courses - Activities
Select Add Activity Slot

Type in the name of the Slot. Something easy to understand such as 'School Swimming'.
Select the correct Centre, Course and Bookable Area
Optionally, you may limit the capacity of the session by ticking Enforce Capacity and setting a limit

Input in the week commencing start date. Typically the Monday of the week you begin lessons (even if the lessons are not running on Monday)
Input in the end date of the final week. Typically the Sunday of the week you are finishing lessons (even if the lessons are not running on Sunday)
Input Start Time and End Time
Choose if sessions will be running weekly or daily
Choose the weekday the session will be running

Review the sessions listed below and if necessary you can adjust the timing or mark a date as cancelled

Select the relevant Teachers that will be assigned to this Slot. This can be one or more Teachers.

Select the levels the Teachers will assess the members on. If there's multiple Teachers assigned, you may have one Teacher assessing a particular level and the other Teacher assessing another level

Save the Slot at the top of the page

The Slot you create should then be visible and you should be able to Edit or Delete if necessary

4. Booking an organisation into an Activity Slot

You will next need to book the relevant school onto the Activity Slot created.

Navigate to Activites and find the relevant school (organisation) you want to book and click on More

Select Book. A list of all Slots will appear to select from

Select Book on the relevant Slot you would like to book the school into

A list of all dates available will display. You can select all or specific dates if you wish, and select Continue to complete the booking

Once the booking is completed, you can head over to the Activity Portal where you can manage the pupils for the relevant school (organisation). This is covered in our Activity Portal guide.