# Editing a Block Booking in Go Operator

HTML version: [Editing a Block Booking in Go Operator](https://support.gladstonesoftware.cloud/gooperator/editing-a-block-booking-in-go-operator)

## Problem
Staff need to change one date, a date and all later dates, or a whole block booking series in Go Operator Centre Management, including dates that have already been invoiced, without changing more than intended.

## Resolution

Open the occurrence from the booking sheet (recurring occurrences carry the recurring indicator). There are three scope choices (4.1–4.3) plus a separate flow (4.4) that Go routes you to automatically when the date is invoiced.

| Flow | On-screen label | Use for | Affects | Recurrence editable? |
|---|---|---|---|---|
| 4.1 | **Edit just the selected date** | One unpaid date: move it, swap the area, change that day's price, add a product | That occurrence only | No, but **Date of Occurrence** can move it to any calendar date |
| 4.2 | **Edit selected date and all future** | A change from an anchor date (price rise next month, permanent area change, new term) | Anchor and all future; past untouched | Yes: frequency, days, end date; schedule regenerated from the anchor |
| 4.3 | **Edit all bookings in the series** | A change to the whole series **including past dates** (renaming the booking, add a product everywhere, uniform price) | Every occurrence, including history | Yes: start, end or count, frequency, days; whole schedule regenerated |
| 4.4 | **Edit** (invoiced occurrence) | One invoiced date, paid or unpaid | That occurrence; one at a time | No |

### 4.1 Edit just the selected date

1. **Open the occurrence**
   - Open the booking sheet at the date and open the occurrence.

2. **Choose the scope**
   - Select **Edit just the selected date**. Banner: *"You are editing a single occurrence of this recurring booking. Only this occurrence will change."*

3. **Make the change**
   - Change Purchase Order/Reference, Area, participants, start/end time, products or **Date of Occurrence** (hint: "The date this occurrence takes place").
   - **Booking Name** and **Activity Group** are shown but can't be changed for a single date.

4. **Resolve conflicts and save**
   - Resolve conflicts, then **Save Changes**. Other dates are untouched.

### 4.2 Edit selected date and all future

1. **Open the first affected date**
   - Open the booking sheet at the **first** date the change applies to and open the occurrence.

2. **Choose the scope**
   - Select **Edit selected date and all future**. This date is the **anchor**: the change applies from here forwards.

3. **Make the change**
   - Change any field except **Booking Name** and, if needed, the recurrence (frequency, days, end date).
   - **Booking Name** is shown but read-only here, because a name can only apply to the whole series. To rename the booking, use 4.3.

4. **Review the regenerated schedule**
   - Future dates may move, drop out or be added. Past dates aren't touched.

5. **Resolve conflicts and save**
   - Resolve conflicts on the regenerated dates and **Save**.

### 4.3 Edit all bookings in the series

1. **Choose the scope**
   - Open any occurrence and select **Edit all bookings in the series**.

2. **Make the change**
   - Change any field and, if needed, the recurrence (start, end or count, frequency, days).
   - **Booking Name** (if applicable): this is the only scope where it can be changed. The new name replaces the old one on every date in the series Maximum 25 characters.

3. **Review the full regenerated set**
   - Review it carefully.

4. **Resolve conflicts and save**
   - Resolve conflicts and **Save**. Changes apply to **historical dates too**.

### 4.4 Edit an invoiced occurrence

1. **Open the invoiced occurrence**
   - Invoiced occurrences show an invoice-status indicator on the booking sheet. Open the occurrence and select **Edit**. The flow shows the invoiced status and a message that the change will affect the invoice.

2. **Make the change**
   - Change any field except the contact. Resolve conflicts (Save is blocked until then).

3. **Confirm the financial impact**
   - Confirm the **financial impact** dialog. If you cancel or dismiss it, nothing changes and no note is generated.

4. **Save**
   - Select **Save**.

## Notes

- Editing needs **Update Block Bookings** ([Block Booking Permissions in Go Operator](block-booking-permissions-in-go-operator.md)).
- Every field can be changed **except the contact**. To fix a booking made against the wrong contact, cancel it (with a reason) and recreate it against the right contact, re-entering products, prices and invoicing options.
- Conflicts are shown against the affected field, and **Save is blocked** until all are resolved.
- **4.1 detaches the occurrence permanently.** It becomes a standalone record: it still shows normally, but later series-level changes won't reach it. 4.1 can't change a range of dates.
- Choosing 4.3 when past dates mustn't change is the most common mis-selection; use 4.2.
- **Renaming applies to the whole series.** There is no way to give earlier and later dates different names, so **Booking Name** can only be edited in 4.3.
- **Adding products during an edit (if applicable)**: products you add in the edit can be selected and changed together with **Edit selected**, as described in [Creating a Block Booking in Go Operator](creating-a-block-booking-in-go-operator.md). The change only reaches the dates your chosen scope covers. **Edit selected** isn't available for products that were already on the booking.
- If **any** occurrence in range is invoiced (paid **or** unpaid-but-invoiced), the bulk scopes (4.2, 4.3) are blocked. Repeat 4.4 for each invoiced date.
- Saving a 4.4 edit **cancels the original occurrence and creates a new one**, invoiced separately, so anyone reconciling sees two records, not one adjustment. Whether a credit note is raised depends on the invoice state: see [Block Booking Invoicing and Credit Notes in Go Operator](block-booking-invoicing-and-credit-notes-in-go-operator.md).
- Editing changes what's on a date; it doesn't remove it. To remove one product line, edit; to remove the whole booking, cancel ([Cancelling a Block Booking in Go Operator](cancelling-a-block-booking-in-go-operator.md)).
- Related: [Block Booking Worked Scenarios in Go Operator](block-booking-worked-scenarios-in-go-operator.md).