The Basics Around GoLearn
Problem
This article provides basic information about the GoLearn course management system. It explains the core concepts of how GoLearn operates, including continual assessment, flexible course progression, and payment handling, to help administrators, instructors, and parents understand how GoLearn differs from traditional systems.
Resolution
Continual Assessment Model
- GoLearn uses continual assessment rather than fixed-term courses.
- Participants progress based on ability instead of scheduled testing weeks.
- Customers can join at any time during the year; progression is ongoing and not tied to fixed dates.
Flexible Progression
- Participants move between classes when they are ready, not just at the end of a block.
- Classes may be changed before the next payment is due.
- Each participant can progress at their own pace.
Payment Structure
- Payments are spread throughout the year instead of occurring during specific enrolment periods.
- Cash payments are staggered, reducing administrative workload.
- Direct debit is the preferred payment option.
Direct Debit Memberships
- Direct debit memberships secure a participant’s place and eliminate the need for repeated payments.
- These memberships can cover multiple classes and help reduce front-of-house workload.
User Roles in GoLearn
- Reception Staff: Manage bookings, update customer records, access reports, and maintain the member database.
- Instructors and Coaches: Use digital registers on devices, record attendance, assess participants, and access participant information in real time.
- Parents: Track progress, make payments or top up credits, and respond to progression updates.
Use of Devices
- GoLearn replaces paper-based systems with digital devices (tablets or iPads).
- Registers and notes are available digitally; devices can be protected with waterproof cases.
- Backup processes are available if devices are not working.
Data Synchronisation
- Session data is synced back to the main system via Wi-Fi after sessions.
- Updates made at reception can be shared with instructors.
Troubleshooting
- If there are device issues, use backup processes and update the system when devices become available.
- If participant information is missing, ensure devices have been synced after any reception updates.
Notes
- An active agreement to use the GoLearn module is required.
- For further information, see related articles: