# How to Create a Fixed-end Date Course

HTML version: [How to Create a Fixed-end Date Course](https://support.gladstonesoftware.cloud/golearn/how-to-create-a-fixed-end-date-course)

## Problem
You need to create a new course in GoLearn that uses the **Fixed End Dates** assessment type, with the right course settings, centres and levels, so classes can be set up and booked against it.

## Resolution

1. **Open the course settings**
   - Click **Settings**.
   - Click **Courses**.
   - Click **Add Course**.

2. **Enter the course details**
   - Type in the **Course Name**.
   - Select the **Course Group** the course falls within.
   - Click the **Scheme** drop-down box and select the scheme you will be using.
   - Fill in any other details and assessment settings you need:

   | Setting | Description |
   |---|---|
   | **Cost Code** | For finance reports: if this course has a code associated with it, enter it here. |
   | **External ID** | An identifier for this course to match it to an external system. |
   | **Limit Assessment Level?** | Whether to limit the assessed level in a class to the member's current level. This affects the member's percentage, and the levels visible on HomePortal. |
   | **Open Levels?** | Whether to allow the levels to be assessed to be set at the point of booking. |
   | **Enable Pro-Rata** | Whether to allow people to book on mid-course. |

3. **Set the assessment type**
   - In the **Assessment** section, select **Fixed End Dates** from the **Assessment Type** drop-down box (the other options are **Continuous Assessment** and **Slot**).

4. **Tick the Course Details settings**
   - Go through the **Course Details** settings and tick the ones that are relevant to this course:

   | Setting | Description |
   |---|---|
   | **Enable HomePortal** | Whether this course is available on HomePortal. |
   | **Allow HomePortal Payments** | Whether to allow payments to be taken for this course on HomePortal. |
   | **Allow HomePortal Bookings** | Whether to allow bookings to be made for this course on HomePortal. |
   | **Allow HomePortal Payment Plan Change** | Whether to give members the ability to change their payment plan on HomePortal. |
   | **Show External Classes** | Whether to allow external classes to show in search results on HomePortal. |
   | **Disable DD/Annual Payment Plans for Online Topups** | Whether to remove the ability for members to use DD/Annual payment plans for online top-ups. |
   | **Disable Block Payment Plans for Online Topups** | Whether to remove the ability for members to use Block payment plans for online top-ups. |
   | **Disable DD/Annual Payment Plans for Online Booking** | Whether to remove the ability for members to use DD/Annual payment plans for online bookings. |
   | **Disable Block Payment Plans for Online Booking** | Whether to remove the ability for members to use Block payment plans for online bookings. |
   | **Number of Sessions on 3-2-1 Screen (Default is 3)** | In number of sessions they have paid for (for example, typing 3 here will mean they have only got 3 sessions left). This will also change when a member can top up using HomePortal. |
   | **Number of Sessions Left When Space Can Be Booked By Others** | In number of sessions they have paid for (when a person's place is bookable). |
   | **Enable Class Name Definitions** | Whether this course must use class name definitions. |

5. **Tick the Replacement Sessions settings**

   | Setting | Description |
   |---|---|
   | **Enable Planned Absences** | Allows members to mark a session as a planned absence and book a replacement session. |
   | **Charge Difference** | If the replacement session is a different cost, this will be charged to the member. |
   | **Restrict by Level** | Restrict bookable replacement sessions by the member's level. |
   | **Restrict by Term** | Restrict bookable replacement sessions to be in the same term. |
   | **Restrict by Weeks** | Restrict the bookable replacement sessions to be within X weeks. |

6. **Tick the Transactions settings**

   | Setting | Description |
   |---|---|
   | **Enable Booking Without Payment** | Whether to allow people to book on the course without paying at the time. |
   | **Enable Overpayment** | Whether to allow people to overpay for a course (with money put towards future courses). |
   | **Force payment** | Whether to force people to pay differences at point of movement. |
   | **Force CRM payment** | Whether to force people to pay off CRM transactions at point of booking. |
   | **Allow partial bookings** | Whether to allow people to make partial bookings (not filling up the whole course). |
   | **Allow one-off bookings** | Whether to allow people to make "one-off" bookings (unreserved spaces). |

7. **Select the centres**
   - In the **Centres** section, select the centre this course is running at from the **Is not held at** list.
   - Click the right arrow to move it over to the **Is held at** list on the right-hand side.

8. **Select the levels**
   - Scroll to the bottom and select all the levels that need to be available within this course.

9. **Save the course**
   - Click the green **Save Course** button.

## Notes

- **Enable Pro-Rata** controls whether people can book on mid-course; **Allow partial bookings** controls whether they can book without filling up the whole course.
- For a course using the **Continuous Assessment** type, see [How to Create a Continuous Course](how-to-create-a-continuous-course.md).