# GoLearn - School Swimming Configuration Guide

HTML version: [GoLearn - School Swimming Configuration Guide](https://support.gladstonesoftware.cloud/golearn/golearn-school-swimming-configuration-guide)

## Problem
You want to use the GoLearn School Swimming feature to manage schools or organisations using your facilities for swimming lessons. You need to know how to set up courses, organisations, activity slots, and make bookings to efficiently track pupil progress and reduce admin time.

## Resolution

1. **Set up an Activity Course**
    1. Navigate to **Settings > Courses**.
    2. Select **Add Course**.
    3. Enter the Course Name (e.g. "School Swimming").
    4. Select the relevant **Course Group**.
    5. Select the relevant **Scheme** you want to use.
    6. Set **Assessment Type** to **Activity**.
    7. Scroll down and select the centre where the course should be available, then click the arrow to move the centre to the right-hand side.
    8. Scroll to the bottom to see the levels in the chosen Scheme, and select the levels needed for this course.

2. **Set up Organisations**
    1. Navigate to **Activities**.
    2. Select **Activities > Add Organisation**.
    3. Enter the organisation name (for schools, type the school name).
    4. Choose the location (**Home Centre**) where they will attend.
    5. Add email address(es) of those who will receive information about bookings, cancellations, and changes.
    6. (Optional) Add any other additional information as needed.
    7. Select **Save**.

3. **Set up the Activity Slots**
    1. Navigate to **Settings > Courses > Activities**.
    2. Select **Add Activity Slot**.
    3. Type in the name of the slot (e.g. "School Swimming").
    4. Select the correct **Centre**, **Course**, and **Bookable Area**.
    5. (Optional) To limit session capacity, tick **Enforce Capacity** and enter the capacity limit.
    6. Enter the week commencing start date (typically the Monday of the starting week).
    7. Enter the end date of the final week (typically the Sunday of the last week).
    8. Input **Start Time** and **End Time**.
    9. Choose if the sessions will be running **weekly** or **daily**.
    10. Choose the weekday the session will run.
    11. Review the listed sessions below. Adjust timings or mark any dates as cancelled if necessary.
    12. Select the relevant **Teachers** to assign to this slot (one or more).
    13. Select the levels the teachers will assess members on. For multiple teachers, each can assess different levels.
    14. Click **Save** at the top of the page.
    15. The slot will now be visible, and you can **Edit** or **Delete** it if needed.

4. **Book an Organisation into an Activity Slot**
    1. Navigate to **Activities** and find the relevant school (organisation).
    2. Click on **More** for the organisation.
    3. Select **Book**. A list of all slots will appear.
    4. Select **Book** on the relevant slot to book the school into it.
    5. A list of all available dates will be shown. You can select all or specific dates, then select **Continue** to complete the booking.

## Notes
- After booking is completed, you can manage pupils for the organisation in the **Activity Portal**. See [GoLearn - School Swimming Activity Portal](golearn-school-swimming-activity-portal.md).
- The feature provides real-time pupil tracking and allows schools to manage their own pupil data through self-service if enabled.